Elora Centre For The Arts

Wedding parties are encouraged to bring their own food, as there is no in-house catering.

Renters are responsible for obtaining the appropriate special occasion permit (liquor license) and arranging their own bartenders and stocking the bar.

• Liquor Permit (Special Occasion Permit) must be obtained for the event. For guidelines and information about the types of permits please visit <https://www.agco.ca/alcohol/special-occasion-permit-fees>

• Bartenders must be Smart Serve trained. Please visit <https://www.smartserve.ca/index.php/online training/> for additional information

Our pricing breakdown is dependent on the following:

Venue Rental Fee

Full Venue

• $2,600 - (full day access to Minarovich Gallery and Casson Room)

• $2,200 - (Evening indoor access only as the Gallery will be open to public during the day)

• Indoor Access between 8am and 1am**

• Outdoor access between 8am and 10pm**

• Outdoor Yard and Art Pathway

• Acoustic Pavilion

• Minarovich Gallery

• Casson Room (for staging and overflow)

• Kitchenette

Gallery

• $1,800

• Minarovich Gallery

• Casson Room (for staging and overflow)

• Kitchenette

• Indoor Access between 8am and 1am**

The ‘Yard’ Only

• $1,500

• • 2 acres’ outdoor green space

• Acoustic Pavilion

• Sculpture garden and path

• Access to indoor washrooms and kitchenette

• Access between 8am and 10pm**

Includes venue access the previous day after 5PM until 12:00pm the following day for set up and clean up

We can accommodate a maximum of 72 people seated indoors, 90 people for an indoors standing cocktail reception or up to 250 people for an outdoors event, however additional washrooms will have to be arranged.

** There is a $400 fee if additional time is required for set up or clean up outside of what is included with basic package or if gallery closure is required to facilitate the process

Additional Fees

Deposit

• Venue Rental - A 50% deposit is required to secure your event. Balance is due 30 days prior to your event.

• Damage Deposit - A $300 security/damage deposit at time of booking is required. If no damage or excessive cleaning is incurred, the full amount will be returned following the event.

Special Occasion Permit

• $150 for Cash Bar

• $50 for No-Sale Bar

• Renters are responsible to arrange the special occasion permit based how the bar will be set up (through LCBO)

Inclusions

Included in Venue Rental:

• In-house chairs (75) & folding rectangle tables (10 - 6’ x 2.5’)*

• Parking on site (25 cars on site, plus designated street parking surrounding)

• Kitchenette servery with separate entrance for caterer (caterer will need to set up outdoor food preparation area)

• Stage

• Free Wi-Fi (password will be provided)

• 2 sets of washrooms (one set on the main floor, one set upstairs)

• Cleaning before and after the event

• Custodian to open the venue, and lock up at the end of your event.

• Set up day prior (after 5PM) and clean up next day (until noon).

• General insurance coverage

Not Included in Venue Rental:

• Staffing: Wedding and rental coordination, service staff, set up and cleaning (If ECFTA equipment has been arranged, our team of volunteers will have those items in the area ready for your set up team.)

• Chattels & décor

• Linens

• Glassware, plates, cutlery

• Extra tables and chairs

• Catering, photography, DJ, bartenders, bar supplies, special occasion permit

• Arbors, heat lamps, or dancefloor (please note we have a partnership with a local rental company)

• Audio and visual equipment is available for rent (Equipment list is available upon request).

1. Outdoor events need to end at 10pm and adhere to our outdoor sound policy. Indoor events must conclude by 1am. Wedding party and staff must exit the property by 2am.

2. Please do not touch, disturb or damage the art on display

3. All chairs and tables must be set up at least 3 feet from walls containing art

4. Please ensure that a wide enough thoroughfare is provided e nroute to the main floor washrooms through the gallery (so guests do not bump into art on the wall)

5. No decorations attached to wall containing art

6. Please NO OPEN FLAMES in candles. Battery operated candles and tealights only.

7. For all other areas (poles, empty walls, etc.) - if you are using tape, please use masking tape that does not peel the paint

8. All décor and rental items must be taken down and removed by the end of the event rental time period.

9. Chair and tables used must be returned clean (i.e. if used on wet ground outside)