Fairmont Banff Springs

Fairmont Banff Springs will be the sole provider of all Food and Beverage with the exception of wedding cakes or cupcakes.

We require a good estimate 30 days prior to your event day for your guest count and food choices. The final catering guarantee (guest count) must be provided 3 business days (72 hours) prior to the event.

You will be charged for the final number that you provide regardless of any last minute cancellations within that 3 business day period.

A selection of entrées for sit-down meals may be offered to your guests. Selections are limited to three choices and for each choice there will a $5.00 per person additional charge. Place cards are required to designate entrée selections to the banquet staff and are to be provided by the client. An exact count of the number of guests and/or each entrée is required one week prior to the event. We do not provide table side choice for plated wedding functions.

Fairmont Banff Springs is happy to accommodate requests for special meals such as gluten free, vegan and vegetarian provided those requests are made a minimum of 14 days prior to the wedding reception and dinner. Allergies will also be accommodated given adequate notice. Fairmont Banff Springs is unable to provide Kosher meals or facilities. Should a wedding require a limited number of Kosher meals, the bride & groom may make arrangements with a supplier of their choice to have the food prepared and delivered to the hotel at cost arranged directly with the supplier. Additional fees may apply.

There is a $10.00 per person cake cutting fee to cut the cake, plate and serve to your guests. Should you wish to self-serve the cake, there would be a flat charge of $100.00 to cut and tray the cake. We recommend cake cutting take place prior to 9pm and service at any time specified. Left over cake can be packaged and refrigerated for pick up the following day - this service is complimentary. Cake that is left after 48 hours will be composted.

Fairmont Banff Springs will be the sole provider of all Food and Beverage with the exception of wedding cakes or cupcakes.

We require a good estimate 30 days prior to your event day for your guest count and food choices. The final catering guarantee (guest count) must be provided 3 business days (72 hours) prior to the event.

You will be charged for the final number that you provide regardless of any last minute cancellations within that 3 business day period.

A selection of entrées for sit-down meals may be offered to your guests. Selections are limited to three choices and for each choice there will a $5.00 per person additional charge. Place cards are required to designate entrée selections to the banquet staff and are to be provided by the client. An exact count of the number of guests and/or each entrée is required one week prior to the event. We do not provide table side choice for plated wedding functions.

Fairmont Banff Springs is happy to accommodate requests for special meals such as gluten free, vegan and vegetarian provided those requests are made a minimum of 14 days prior to the wedding reception and dinner. Allergies will also be accommodated given adequate notice. Fairmont Banff Springs is unable to provide Kosher meals or facilities. Should a wedding require a limited number of Kosher meals, the bride & groom may make arrangements with a supplier of their choice to have the food prepared and delivered to the hotel at cost arranged directly with the supplier. Additional fees may apply.

There is a $10.00 per person cake cutting fee to cut the cake, plate and serve to your guests. Should you wish to self-serve the cake, there would be a flat charge of $100.00 to cut and tray the cake. We recommend cake cutting take place prior to 9pm and service at any time specified. Left over cake can be packaged and refrigerated for pick up the following day - this service is complimentary. Cake that is left after 48 hours will be composted.

Our pricing breakdown is dependent on the space(s) you choose to rent!

Included in Your Rental:

• Ceremony

  • Ceremony rental is for a one (1) hour time period

  • Set up and teardown of Fairmont Banff Springs chairs, oak registry desk & chair and gift/guestbook table

  • 2 Oak Pillars if required – Flowers to be provided by Bride and Groom

  • Tissues, Water Station, and Coat Rack (no coat rack if the Ceremony location is the Outdoor Terrace)

• Reception

  • Complete set up of your wedding banquet room (tables, regular banquet chairs, white china and silver flatware)

  • Gift Table, Guest Book Table, Cake Table

  • Option of a raised Head Table

  • Music Decibel level to be a maximum of 75

Outdoor Terrace - Maximum capacity of 220

For wedding couples searching for a breathtaking ceremony venue, look no further than our Outdoor Terrace. Seating up to 220 guests with seeping views of the Bow Valley framed by mountains, the terrace combines natural beauty with the convenience of proximity to the wedding reception venue and hotel amenities. The Outdoor Terrace provides a once-in-a-lifetime opportunity to create a magical moment and share it with friends and family for a lifetime of beautiful memories.

• January 1 to May 31: $7,000.00

• June 1 to September 30: $10,000.00

• October 1 to December 21: $7,000.00

Banff Springs Golf Course - Maximum capacity of 90

With panoramic views of the mountains every direction you look, you glide down the aisle with the sound of the Bow River rushing by - nature has provided the perfect wedding location - The Fairmont Banff Springs Golf Course. The day only gets better as your guests make their way to the Clubhouse, which provides floor-to ceiling windows creating the perfect backdrop for memories you’ll have for years to come.

• Ceremony: $3,000.00

• Reception/Dinner: $3,500.00

Please note: Ceremony must be accompanied by a dinner.

Alhambra Room - Maximum capacity of 220

Step through the custom cast-bronze doors and into the Spanish Renaissance styling of the Alhambra Room to find the perfect setting for your wedding day. The large windows that encompass the room complement the high ceilings and showcase the four chandeliers that cast a warm glow. Seating up to 220 guests, the Alhambra is a beautiful venue for wedding events from ceremonies to brunches to dinners.

• Ceremony: $6,000.00

• Reception/Dinner: $1,500 (Food & Beverage Minimum of $23,000.00)

Mt. Stephen Hall - Maximum ceremony and reception capacity of 220 and 120, respectively

The Mt. Stephen Hall truly represents Fairmont Banff Springs’ position as “Canada’s Castle in the Rockies.” The high ceilings with oak beams, stone floor, and cathedral windows with stained glass crests truly reflect the style of a baronial castle, while the soft amber lighting creates the perfect atmosphere in the evening. We are proud to say that our Mt. Stephen Hall has become an iconic place to be married in Alberta.

• January to May 31

  • Ceremony: $7,000.00

  • Reception/Dinner: $3,000.00 (Food & Beverage minimum of $25,000.00)

• June 1 to September 30

• Ceremony: $10,000.00

• Reception/Dinner: $4,000.00 (Food & Beverage minimum of $25,000.00)

• October 1 to December 21

• Ceremony: $7,000.00

• Reception/Dinner: $3,000.00 (Food & Beverage minimum of $22,000.00)

Ivor Petrak Room

The canvas for many beautiful ceremonies and receptions, the Ivor Petrak Room hosts up to 60 guests and sets the scene for your special day with closest friends and family. Let the picturesque view of the sweeping Bow Valley amaze your guests while they dance the night away under the custom-build chandelier. The Ivor Petrak Room is sure to provide the setting for a lifetime of memories.

• January 1 to May 31

• Ceremony: $4,000.00

• Reception/Dinner: $1,500.00 (Food & Beverage minimum of $9,000.00)

• June 1 to September 30

• Ceremony: $6,000.00

• Reception/Dinner: $3,000.00 (Food & Beverage minimum of $11,000.00)

• October 1 to December 21

• Ceremony: $4,000.00

• Reception/Dinner: $1,500.00 (Food & Beverage minimum of $9,000.00)

Cascade Ballroom - Maximum capacity of 220

The hotel’s original ballroom, which hosted such esteemed guests as Fred Astaire and Marilyn Monroe has been renovated to bring back the glamour of the Roaring Twenties. The ballroom, decorated in hues of blue, burgundy, and gold, features eight breathtaking crystal chandeliers and hardwood flooring. The Cascade Ballroom is located at the north end of the castle with a million-dollar panoramic view of the Bow Valley from the Conservatory.

• January to May 31

• Ceremony: $7,000.00

• Reception/Dinner: $3,000.00 (Food & Beverage minimum of $30,000.00)

• June 1 to September 30

• Ceremony: $7,000.00

• Reception/Dinner: $5,000.00 (Food & Beverage minimum of $35,000.00)

• October 1 to December 21

• Ceremony: $7,000.00

• Reception/Dinner: $3,000.00 (Food & Beverage minimum of $30,000.00)

Strathcona Room

Set the scene for an intimate and elegant wedding day with the Strathcona Room. The high ceilings, stained glass windows and architectural accents touched by history make this room perfect for your special day with your closest friends and family.

• Ceremony: $500 (Maximum capacity of 10)

• Reception/Dinner: Food & Beverage minimum of $1,500.00 (Maximum capacity of 12)

Norquay Room - Maximum ceremony and reception capacity of 50 and 30, respectively

The Norquay Room features unique architectural touches such as two wooden benches from the original hotel’s chapel and beautiful, original stained glass windows that glow in the morning sunlight.

• January to May 31

• Ceremony: $1,000.00

• Reception/Dinner: Food & Beverage minimum of $4,000.00

• June 1 to September 30

  • Ceremony: $1,500.00

  • Reception/Dinner: Food & Beverage minimum of $5,000.00

• October 1 to December 21

• Ceremony: $1,000.00

• Reception/Dinner: Food & Beverage minimum of $4,000.00

Angus Room - Maximum capacity of 20

This is the scene for many of our most intimate weddings. The Angus Room is an ideal setting for a romantic wedding surrounded by only your closest family and friends. The high ceilings, stained-glass windows, and traditional historic décor create the perfect setting for your special day.

• January to May 31

• Ceremony: $1,000.00

• Reception/Dinner: Food & Beverage minimum of $3,000.00

• June 1 to September 30

• Ceremony: $1,500.00

• Reception/Dinner: $750.00 (Food & Beverage minimum of $3,000.00)

• October 1 to December 21

• Ceremony: $1,000.00

• Reception/Dinner: Food & Beverage minimum of $3,000.00

Once your final menu and beverage requirements have been confirmed, your Sales & Service Manager will prepare an estimate for your wedding. These amounts will be based on historical information and industry guidelines.

1. The outdoor ceremony site includes an indoor weather alternative location and is included in the rental fee. Location of indoor weather alternative is subject to change based on availability. The decision for an indoor or outdoor ceremony will be made by the Conference Services Manager and the Bride and Groom, on the day of the ceremony – 3 hours prior to the ceremony time. If the weather call is made for us to proceed with the outdoor location, then at that time we release the indoor back-up location so that it can be set for another function if required. The ceremony will automatically be moved inside in case of blizzard or if the temperature drops below -20°C (-4°F).

   Regardless of where your ceremony takes place on your actual wedding day, if you have booked the Outdoor Terrace, you will be charged the $6,000 rental fee, as per your contracted ceremony space.

2. Tossing of organic (not plastic, fabric or other materials) rose petals is allowed as long as you have someone assigned to clean up after the ceremony, otherwise a $250.00 clean-up fee will apply.

3. In agreement with Banff National Park rules and regulations, the following items are not permitted: Confetti, fake petals or flowers, birdseed, rice, live butterfly / dove release and fireworks.

4. All function rooms used for dinner events have a minimum Food/Beverage revenue requirement as noted in the Pricing Breakdown. This includes all food/beverage consumed during your reception/ dinner event including your hors d’oeuvres, dinner menu, wine with dinner, bar sales and late night snack but excludes the room rental fee.

   These rates are subject to 5% GST, 20% service charge, and 5% GST on the Gratuity Dollar Amount

5. Should you choose to have your ceremony and reception/dinner in the same function room a three hour re-set time period will be required between the end time of your ceremony and the start time of your reception/dinner.

6. Should you choose to have a brunch or a lunch function, the minimum Food & Beverage Revenue requirement does not apply, however a room rental will be charged. The room must be vacated and free of all décor and event materials by 2:30pm. (The ceremony fee will always apply).

7. Fairmont Banff Springs does not provide any décor items.

8. Preferred wedding rates are available to all guests, subject to hotel availability, so we recommend that guests book in advance to avoid disappointment. Wedding contracts are net, noncommissionable rates. All weddings will receive a promo code with 30% discount on hotel rooms. Promo code will be made available 365 days prior to wedding.

9. At the time of booking a non-refundable deposit is required to confirm all events. The next financial commitment will be 6 months prior to the wedding day and then 60 days prior to the wedding day. The hotel accepts major Credit Cards, Certified Cheques and Bank Wire Transfers. In the event of overpayment, a refund will be issued via credit card after the wedding invoice has been settled. Our Accounting department will then forward a detailed invoice approximately 5 – 7 business days after your event. We do not accept personal cheques at any time.

10. If your wedding is confirmed at the hotel, you will receive complimentary access to the hotel and hotel grounds for pictures. The only exceptions are the main lobby (including the two staircases), the Rundle Lounge Staircase, as well as the outside traffic circle. Please remember to be considerate to other guests who are also enjoying the hotel and grounds.

11. For any events taking place on the property of Fairmont Banff Springs with an entertainment component, we are obligated to charge SOCAN and Re:Sound fees. Both SOCAN (Society of Composers, Authors and Music Publishers of Canada) and Re:Sounds (formerly the Neighbouring Rights Collective of Canada) collect fees as copyright licensing fees on the behalf of the original artist(s) or record companies. The fee is designated per event and based on venue capacity. This fee is not revenue for the hotel and the fee applies even if a live music act is not present. You can go to the Copyright Board of Canada’s website at www.cb-cda.gc.ca/ for more information. Any musical act (band, DJ, etc) are responsible to cover their own parking charges and also for load-in / load-out of their equipment. Our hotel staff are not responsible for assisting them getting setup or tearing down at the end of the night. Fog / Haze Machines are also not permitted.

12. Fairmont Banff Springs does not provide candles for weddings. You are responsible for bringing in any candles for both the ceremony and reception/dinner that you require. There are no specific restrictions for candle use, but we request the wicks to be covered if possible for safety.

13. Fireworks are not permitted in Banff National Park and therefore are not permitted at Fairmont Banff Springs for weddings.

14. Drones are not permitted in Banff National Park and therefore are not permitted at Fairmont Banff Springs for weddings